Last Updated: May 31, 2026

1. Who We Are

Our website address is: https://kaplanvault.com. Kaplan Vault is operated by Faruk Kaplan, a registered sole proprietorship located in Turkey. We operate as the Data Controller for the personal information you provide through this website while inquiring about or purchasing our SEO, web development, and digital marketing services.

If you have any questions regarding this Privacy Policy or your personal data, you can reach us at: info@kaplanvault.com.

2. Personal Data We Collect and Why We Collect It

We only collect personal data that is strictly necessary to provide you with our services, improve our website performance, and communicate with you effectively.

  • Contact & Lead Information: When you fill out our “Get in Touch” contact form, we collect your Name, Email Address, and the content of Your Message. We use this data based on your explicit consent to respond to your service inquiries, provide project quotes, and establish business collaborations.
  • Analytics & Performance Data: We use third-party tools, specifically Google Analytics 4 (GA4) and Google Search Console, to analyze website traffic, user behavior, and optimization metrics. This helps us understand how visitors interact with our site, allowing us to enhance performance and user experience. This data is aggregated and does not personally identify you.
  • Cookies: We use functional and analytical cookies to ensure our website operates smoothly and to track technical performance (such as site speed metrics and Core Web Vitals). You can manage or disable cookies at any time through your browser settings.

3. Legal Basis for Processing (GDPR Compliance)

If you are located within the European Economic Area (EEA), our legal basis for collecting and using your personal data depends on the specific context:

  • Consent: You give us explicit consent when checking the consent box on our contact form.
  • Contractual Necessity: Processing is necessary to take steps at your request prior to entering into a service agreement or contract.
  • Legitimate Interests: To protect our website from spam/security threats and to analyze traffic to improve our agency’s services.

4. Data Sharing and Third-Party Services

We do not sell, rent, or lease your personal data to third parties. We only share data with trusted service providers necessary to operate our website and manage client relations:

  • Email & Communication Infrastructures: To receive, process, and reply to your project inquiries.
  • Google Services: Google Analytics 4 and Google Search Console for performance monitoring.
  • Legal Compliance: We may disclose your information if legally required to do so by applicable laws, court orders, or governmental regulations.

5. International Data Transfers

Since Kaplan Vault operates from Turkey, the data you provide via our contact forms will be transferred to and processed on secure servers located outside the EEA. We implement appropriate safeguards to ensure your data receives an adequate level of protection, aligned with global privacy standards.

6. Your Data Protection Rights (GDPR & Global Rights)

Depending on your location, you possess the following rights regarding your personal data:

  • Right to Access: You can request copies of your personal data held by us.
  • Right to Rectification: You can request that we correct any information you believe is inaccurate or incomplete.
  • Right to Erasure (“Right to be Forgotten”): You can request that we delete your personal data under certain conditions.
  • Right to Restrict or Object to Processing: You have the right to object to our processing of your data or request a restriction.
  • Right to Withdraw Consent: If we process your data based on your consent, you can withdraw it at any time.

To exercise any of these rights, please contact us directly at info@kaplanvault.com. We respond to all legitimate requests within 30 days.

7. Data Retention

We retain your contact form submissions and correspondence only for as long as necessary to fulfill the purposes outlined in this policy (e.g., handling your service requests or maintaining professional records), or until you explicitly request its deletion.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our workflows, technical tools, or legal requirements. Any updates will be posted on this page with an updated “Last Updated” date.